Proctor Information Sheet

Thank you for agreeing to supervise an examination for the The Virtual Learning Centre, Trillium Lakelands District School Board. The following instructions are to assist you in your role and to clarify expectations for students who are writing final exams.

Instructions:

Students are to attend to the exam site at the scheduled time. Our expectation is that they will begin writing at the prescribed time and date. Usually, exams begin at 9:00 A.M. and 1:00 P.M.

Students are to login to their regular course to view the final exam. Exams are released at the prescribed time not before. Students who have problems are to email This e-mail address is being protected from spambots. You need JavaScript enabled to view it or call our office at 705-328-2925.

Proctors are to:

• Validate student identity. If the student is not known to you, request photo identification.
• Monitor students as they login to the exam.
• Read the welcome/exam instructions screen each teacher provides for students.
• Ensure students do not have multiple browser windows open.
• Ensure students remain in the exam room for the duration of the exam. Washroom breaks are allowed within reason.
• Ensure students do not have materials with them such as textbooks or notes. If “cheat sheets” are allowed, this will be clearly indicated on the exam screen.
• Students are encouraged to use a word processor for longer essay questions. This is allowed and precludes students from losing longer answers should there be a power outage or connectivity issue.
• At the conclusion of the exam, proctors are asked to complete the proctor form that the student provides you with. This needs to be returned to our office by fax, scanned and emailed, or regular mail.